Introduction to Sharepoint Online

Sign in to SharePoint

You don't need to install any software to use SharePoint. Instead, just connect through your web browser.

Sign in to your work or school account at office.com/signin.

Select the SharePoint tile on the on the Microsoft 365 home page, or in the app launcher.

Overview

With Microsoft SharePoint on your PC, Mac, or mobile device, you can:

1. Build intranet sites and create pages, document libraries, and lists.
   
2. Add web parts to customize your content.
   
3. Show important visuals, news, and updates with a team or communication site.
   
4. Discover, follow, and search for sites, files, and people across your company.
   
5. Manage your daily routine with workflows, forms, and lists.
   
6. Sync and store your files in the cloud so anyone can securely work with you.
   
7. Catch up on news on-the-go with the mobile app.
   

Create sites, posts, and lists

Create a team site to connect people on a team, or create a communication site to reach a broader audience across your company.

1. From your SharePoint homepage, select + Create site.
   
2. There are 2 site options to choose from:
   

1. Team site
   

1. Collaborate on projects
   
2. Read team-related news
   
3. Stay on track with a shared calendar and managed tasks
   

2. Communication site
   

1. Share news or information broadly
   
2. Engage with a large audience 
   
3. Use modern, visual layouts
   

3. Select Team site.
   
4. Type in a site name and see if it's available.
   

Note: A corresponding Microsoft 365 group is created with every team site in Microsoft 365 so there's no need to make an email distribution list. Anyone can contact your entire team with this email address.

5. Type in a description for your site.
   
6. Select a privacy setting.
   
7. Add additional site owners and group members as needed.
   

Select Finish.

Share and Sync

In a Microsoft SharePoint document library, create a new file, upload your own, and then share it with others.

Create a file

1. To create a new file, select New and the file type you want.
   
2. When the new file opens in your browser, add text, images, and more to your file and it'll automatically be saved to the document library.
   
3. Select down arrow next to the file name to rename the file or select the site name to see the new file in your document library.
   

Upload a file

From your computer, select the file you want and drag it into the document library.

Share a file

1. Select the file you want to share so a green checkmark  appears.
   
2. Select Share.
   
3. Select an option to share your file:
   

Add the emails of people you wish to share your file with. Type in a message, and then select Send.

Copy Link creates a direct link to the file that you can share in an email or IM.